What is financial archiving? Where it is used? Why? Where is it configured
in IMG?
There are both technical and legal reasons for archiving Financial Accounting
data.
Archiving:
1) Reduces storage and runtime problems caused by the constant growth of
transaction data.
2) Makes master data easier to manage and to keep up to date.
3) Enables data to be accessed at a later date.
You can archive data no longer required in the online system using certain
standard functions. This data is then stored in archive files and deleted from
the online system. For legal and commercial reasons, it is important that you
are able to access archived data files online again, and the reloading function
allows you to do this.
Data must meet certain conditions before it can be archived. Some of these
controls are already defined in the system, for instance the fact that you
cannot archive documents that contain open items. Certain other controls are
user-defined.
Every archiving function can be accessed from archive management (SARA).
To reach archive management, choose:
Tools --> Administration --> Archiving or from the Accounting --> Financial
Accounting --> General Ledger, Accounts
Receivable, Accounts Payable or Banks menus --> Periodic processing Archiving
<Archiving object> .
When you access archive management from these menus, the archiving object is
defaulted by the system in the field Object name. Otherwise you must enter the
name of the archiving object manually.
